Reporting to the Supervisor, Operations Safety & Training or designate, the Safety & Training Administration Clerk provides basic administrative support for safety and training programs within the division. The position assists with maintaining records, organizing information, and supporting general office functions related to safety and employee training.

Responsibilities:

• Provide general administrative support for safety and training activities, including organizing documents and maintaining records

• Update and maintain training and safety information in spreadsheets, databases, and electronic filing systems

• Prepare and distribute safety and training materials, forms, and related documentation

• Assist with meeting coordination by scheduling meetings, preparing agendas or materials, and organizing meeting documentation

• Respond to routine inquiries by phone or email and redirect requests to appropriate staff when necessary

• Monitor and record employee training completion information in tracking systems

• Perform general clerical duties including photocopying, scanning, filing, and maintaining office records

• Assist with the preparation of communications and correspondence

• Other duties as assigned

• Support and demonstrate the City of Oshawa core values of Authenticity, Courage, and Trust

Requirements:

• Demonstrated knowledge and skills of associated with the completion of a one (1) year post-secondary certificate in Business Administration, Office Administration or related program, plus six (6) months of experience in office administration, or equivalent combination of education and experience

• Experience using Microsoft Word, Excel, and Outlook

• Strong attention to detail and organizational skills are required

• Ability to work independently in a multi-task environment with frequent interruptions

• Meet the eligibility requirements of the Canada Summer Jobs program:

• • Be between fifteen (15) and thirty (30) years of age at the beginning of the employment period
  • Be a Canada citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment
  • Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations
  • Please note, international students are not eligible participants

As a condition of employment, the successful candidate may be required to provide a Criminal Records Check.

This position is funded through the Canada Summer Jobs program.