Faculty Engagement and Program Dev. Officer

POSITION SUMMARY:

Reporting to the Manager, Research Services, the Faculty Engagement & Program Development Officer will be responsible for building, enhancing, and executing programs to develop and support the researcher community at Vector. The ideal candidate will demonstrate a unique blend of attention to detail and customer service. With a track record of project management skills, the candidate will play a pivotal role in the recruitment, onboarding, engagement, and support of Vector Faculty Members and Faculty Affiliates.

KEY RESPONSIBILITIES:

• Steward the work of Vector Recruitment and Hiring Committees during open calls, and institutional hiring calls, as appropriate, advancing talent recruitment and acquisition activities for Faculty Members and Faculty Affiliates.
• Collaborate with external university partners and internal stakeholders to ensure a positive and seamless experience during the recruitment and onboarding of Faculty Members and Affiliates.
• Oversee the development and delivery of high-quality programming and services offered to Faculty Affiliates.
• Develop and update processes, and lead the implementation and ongoing improvement of the Faculty Affiliate Program, that contribute to the advancement of the Vector Institute’s Al research agenda.
• Schedule and document the annual review process and membership.
• Oversee administration of the Faculty section of Vector’s website and intranet.
• Maintain up-to-date onboarding and offboarding materials for Faculty Members and Faculty Affiliates.
• Partner with the Human Resources team to ensure researcher compliance with policies and regulations, ensuring processes are both transparent and observed.
• Liaise with the Marketing & Communications team to support various engagement and communications efforts related to the research performed by Faculty Members and Faculty Affiliates.
• Build and nurture cooperative working relationships with other internal teams to foster synergy across programs and support cross-functional initiatives.
• Analyze and respond to data requests for metrics reporting and program needs, ensuring accurate and timely information.
• Undertake other related duties as assigned, contributing to the overall success of Research Operations and Academic Partnerships team and the Vector Institute.

KEY SUCCESS MEASURES:

• Programming is well-executed such that stakeholder feedback and engagement is strong and reflective of high-quality service delivery;
• Productive relationships are established and maintained with Vector Faculty Members and Faculty Affiliates; and,
• Timely and well thought out programs and services supporting the smooth running of processes and business requirements at Vector are implemented.

PROFILE OF THE IDEAL CANDIDATE:

• Holds, at minimum, a university degree.
• Minimum of 5 years of experience, in roles that have included project delivery, program implementation, policy analysis, and stakeholder coordination;
• Strong organizational and time management skills with a demonstrated ability to work and collaborate with a diverse group of individuals and stakeholders in a team environment (e.g., Faculty members, Faculty affiliates, senior external researchers, leadership teams, operations staff, and graduate students), maintaining confidentiality and providing all with a trusted, respectful point of contact;
• Proven experience in project and program management exemplified by strong organizational skills and attention to detail;
• Experience in an academic research environment is a strong asset;
• Has a data-driven mindset and the ability to translate data into actionable insights with a keen eye for detail, and can quickly identify and troubleshoot problems that arise;
• Takes a proactive and autonomous approach to problem-solving and decision-making;
• Is creative and enjoys collaborating within a small entrepreneurial environment that is results-driven;
• Possess a positive attitude, integrity, a sense of humor, is tactful, and brings a positive energy and outlook to a not-for-profit corporate culture; and
• Excellent verbal and written English communication skills.
  
  

At the Vector Institute we are committed to driving excellence and leadership in Canada’s knowledge, creation, and use of AI to foster economic growth and improve the lives of Canadians. We strive for greater inclusion in the programs and culture that we build by welcoming and encouraging applications from all qualified candidates. This includes but is not limited to applicants who are indigenous, 2SLGBTQIA+, racialized persons/visible minorities, women, and people with disabilities.

If you require an accommodation at any point throughout the recruitment and selection process, please contact hr@vectorinstitute.ai and we will happily work with you to meet your needs.