Project Manager II

Requisition ID: 42556

Organization

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world's most liveable and environmentally sustainable cities. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

Main Purpose and Function

The DBL Project Manager oversees complex projects within the department and across the larger organization, driving significant changes throughout the City that often involve multi-million dollar investments and span multiple business units. This role includes managing all phases of projects—planning, execution, control, and closeout—while ensuring timely delivery within budget and to a high level of quality. The Project Manager's recommendations may lead to the reassignment of responsibilities among staff or organizational units, as well as adjustments to the staff complement. Assigned to high-priority cross-departmental projects identified by Council, the Project Manager is responsible for monitoring metrics, timelines, and issues, collaborating with key project staff to resolve any challenges that arise. Additionally, the Project Manager initiates new projects and supports ongoing projects in sustainment, even in the absence of dedicated project staff.

Specific Duties and Responsibilities

• Manages all aspect of complex, cross-department projects:
• Manages project teams to successfully deliver projects. The team members could be Development Services team members, staff from other City Departments, external temporary staff or consultants. Assigns work to project team members, specifying deliverables, timelines and quality expectations. Monitors performance of project team members and takes corrective actions if required. Coaches and mentors team members.
• Plans projects in detail, clearly identifying project scope, budget and schedule as well as project risks, project organization and project management approach. Participates in confidential planning that may have City-wide operational and financial implications. Documents the plans in a Project Plan document. Regularly reviews the Project Plan with the Project Sponsor, Director and project team for approval/sign-off.
• Executes projects according to approved project plans.
• Organizes and leads meetings with project team, stakeholders and vendors as needed and manages actions arising from them.
• Facilitates stakeholder inputs to arrive at optimum solution.
• Identifies and proactively manages project issues and risks. Manages project costs to approved budget.
• Ensures that project performance meets expectations in terms of timelines and scope completion.
• Implements adequate internal controls for reporting to senior Management.
• Conducts regular project status meetings with project team members.
• Regularly reports on project status to Directors and/or Project Steering Committee.
• Ensures proper project closeout at completion. Manages the sign-off process for project deliverables from stakeholders. Conducts post-project evaluation process and recommends changes for future projects. Documents and presents a project closeout analysis.
• Other duties/responsibilities as assigned.

Qualifications

Education and Experience:

• Bachelors' degree in Business Administration or project-related discipline.
• Formal training in Project Management methodologies preferably consistent with those provided by PMI (Project Management Institute).
• Project Management Professional (PMP) certification preferred but not required.
• A minimum of three years of Project Management experience in increasingly complex projects.
• Knowledge of the City of Vancouver is an asset.
• Experience in managing teams.

Knowledge, Skills and Abilities:

• Demonstrated knowledge of Project Management methodologies, processes, standards and policies.
• Demonstrated ability to apply Project Management methodologies to projects for successful completion.
• Ability to write effectively, organize and maintain project documentation, prepare status reports and summaries.
• Ability to speak effectively in public through formal and informal meetings and presentations.
• Ability to communicate effectively at all levels within the organization.
• Ability to manage large work loads and multitask effectively.
• Ability to manage projects crossing multiple departments, multiple business processes and multiple stakeholder groups.
• Ability to organize, co-ordinate and manage people to achieve project goals.
• Ability to exercise sound judgment in assigning and supervising work of project team members.
• Ability to develop and maintain effective working relationships with technical and professional staff, as well as customer departments.
• Ability to analyze and solve problems and take decisions or make recommendations based upon thorough analysis of facts.
• Ability to focus on details, while maintaining a balanced high-level view of an assignment.
• Ability to reconcile differing perspectives, develop consensus, and secure cooperation and support from both customers and team members.
• Ability to resolve conflicts arising within the project team or in interactions with customers in the most advantageous manner to all parties involved.
• Ability to manage change and assist others with adapting to change.

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 - 4 days a week from locations that are a daily commutable distance from their work at a City worksite. At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department: Development, Buildings & Licensing (1250)

Affiliation: Exempt

Employment Type: Regular Full Time

Position Start Date: December 2024

Salary Information: Pay Grade RNG-091: $111,139 to $138,924 per year

Application Close: November 10, 2024

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion.

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In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.