G3 Canada Limited is a progressive and continuously growing company. As part of our commitment of building a smarter path from Farmer's fields to the global market, we are establishing a highly efficient coast to coast Canadian Grain enterprise designed to provide a unique competitive alternative to farmers and superior service to customers and stakeholders. The integrity and resourcefulness of our people are the foundation of that commitment.

Job Title: Administrative Assistant (Term)

Location: G3 Stettler

The Administrative Assistant is responsible for completion of all business administration functions. Key objectives include paying farmers for grain deliveries accurately and promptly; assisting with other financial aspects of the business; maintaining an efficient and well organized office; providing excellent customer service; and positive working relationships with G3 colleagues and business partners. This role will begin with part-time hours and move to full-time term in Spring 2025.

KEY RESPONSIBILITIES:

• Greets customers/visitors and answers their questions promptly and professionally
• Maintains office files, coordinates incoming/outgoing mail and courier packages, and manages office supplies
• Prepares letters, memos, and reports
• Provides support and data entry for various systems (Agrosoft, SAP, CRM, etc.)
• Provides basic office machine and IT support to other staff
• Under direction of their manager, contacts customers regarding the sale or promotion of products and services.
• Performs other related duties as assigned

Following duties will be specific to the various sites:

• Compiles and provides information on items, such as stocks in store, shippable stocks, balance of contracts to arrive, product sales, prices, shipments and accounts outstanding as requested
• Processes customer grain settlements accurately and promptly and in a professional and courteous manner.
• Ensures customer contracts are not being over- or under-filled; notifies Farm Business Representatives of any customer contract issues
• Follows up with the Finance and Accounting department to ensure submitted payables and receivables are properly authorized and payments are received
• Maintains documentation of Safety, Health and Training activities
• Complies with requirements of G3's Food Safety Quality Management System (FSQMS)

KNOWLEDGE, SKILLS & EXPERIENCE:

• Highly detail oriented with the ability to multi-task in a fast-paced environment
• Minimum 1 year Office Administration experience
• Intermediate working knowledge of Microsoft programs
• Excellent customer service skills and practices
• Ability to work independently and problem-solve in a confidential environment
• Effective communication and time management skills
• Knowledge of the grain industry is considered an asset
• Financial background is considered an asset